BLUEGRASS PONY CLUB POLICIES
Bluegrass Pony Club is a member of the United States Pony Clubs, Inc. and part of the Midsouth Region. In addition to these policies, this Club is subject to the National, Regional and Club Bylaws, National and Regional Policies, and other rules and regulations established by the USPC.
PURPOSE
These policies are established to provide guidelines for the administration of the activities of the Bluegrass Pony Club. The policies shall in no way lessen the authority granted the District
Commissioner under the By-Laws of the United States Pony Club, Inc., the By-Laws of Regions and By-Laws of Registered Clubs of the United States Pony Clubs, Inc.
OFFICERS
In addition to the required officers of the Club, Bluegrass Pony Club shall have up to 2 Jt-DC's, an Unmounted and Mounted Instruction Officer, Officer of Rally, Officer of Fundraising and an Officer of Certifications as determined necessary each year by the nominating committee. An Officers term is one year. There is no limit on number of consecutive terms for any officer.
COMMITTEES
A Nominating Committee will be formed as per By-Law 4.1(e). Other committees may be formed on an 'as needed' basis, i.e. size of Club.
SPONSORS
Sponsors are eligible individuals who meet all requirements, including having been accepted by the DC. Sponsors are the voting members of the Club. The Sponsor Fee will be determined yearly at the Annual Meeting of Sponsors. Sponsors no longer able to participate may resign at any time by submitting a written resignation to the DC which will be filed by the Club Secretary and recorded on the List of Sponsors. Those persons wishing to support the Club will be called “Friends of Bluegrass Pony Club.” They will receive Club updates and invitations for Club functions, but will not be eligible to vote. A minimum donation amount to be considered a “Friend of the Club” will be decided yearly at the Annual Meeting of Sponsors.
DUES
The amount of Club dues for Participating Members will be determined each year and included in the budget proposal that is presented and voted upon by Sponsors at their Annual Meeting. Dues are also paid, per member, to the Region, and to the USPC, at rates set by those entities.
BOARD
All Officers of the Club are considered members of the Board. At Board meetings all members shall have a vote. The Board is responsible for aiding the DC in creation of the budget, drafting policy amendments and making programming suggestions for presentation to the Club Sponsors. Meetings of the Board are distinct from Sponsor Meetings.
MEETINGS
Meetings of Participating Members, mounted and unmounted, are held according to the calendar approved annually by the Club Sponsors. Sponsor Meetings will be scheduled and held in accordance with USPC By-Laws for Registered Clubs. The Annual Meeting of Sponsors will be held at least 2 weeks prior to the Annual Meeting of Regional Council.
RALLY PARTICIPATION
The Club may pay a portion of the entry fee for Rallies or Championships for Competitors who comply with the Member in Good Standing Policy, at the discretion of the DC, in consultation with the Board, and if funds are available.
CERTIFICATIONS
Candidates for National tests normally pay their own fees, but financial assistance may be offered at the discretion of the DC, in consultation with the Board, and if funds are available. Fees for local testing (C2 and below) may be paid by the Club, at the discretion of the DC, in consultation with the board, if funds are available.
MOUNTED AND UNMOUNTED LESSONS
The Club will design a mounted/unmounted program using USPC curriculum.
FUNDS
Funds are disbursed by the Treasurer for expenses previously approved in the Club budget. Additional funds may be disbursed after consultation with the DC up to $250. This will be reported to the Club at the next Sponsor Meeting. Any expenditure of $250 that was not previously approved in the budget must be voted on by Club Sponsors. Club Revenue/Income shall be, but not limited to, Club Dues, Fundraising, and Donations. Club Expenses shall be, but are not limited to, Instruction, Facilities, Rallies, Camp, and Certifications. Club Assets will include, but are not limited to, Club checking account,utility trailer, 2 Rally kits, Dressage Ring, 18 two way radios, 100 pinnies, 2 sets of xc flags and 2 Banners.
REFUNDS AND REIMBURSEMENTS
No refunds of dues or fees paid are given unless extenuating circumstances exist or prior approval has been granted by the DC and sufficient funds exist. Reimbursement requests must be accompanied by a receipt and submitted to the Treasurer within 10 days and are subject to the DC's approval for anything which is not a normal operating expense.
AMENDMENTS
These policies may be amended at any time by a majority vote of a quorum of the current Club’s Sponsors of Record. Amendments shall become effective after they have been adopted by the
Club’s Sponsors of Record and approved by the RS, subject to review by the President of Regional Administration.
Lisa Bechtol, District Commissioner
Bluegrass Pony Club is a member of the United States Pony Clubs, Inc. and part of the Midsouth Region. In addition to these policies, this Club is subject to the National, Regional and Club Bylaws, National and Regional Policies, and other rules and regulations established by the USPC.
PURPOSE
These policies are established to provide guidelines for the administration of the activities of the Bluegrass Pony Club. The policies shall in no way lessen the authority granted the District
Commissioner under the By-Laws of the United States Pony Club, Inc., the By-Laws of Regions and By-Laws of Registered Clubs of the United States Pony Clubs, Inc.
OFFICERS
In addition to the required officers of the Club, Bluegrass Pony Club shall have up to 2 Jt-DC's, an Unmounted and Mounted Instruction Officer, Officer of Rally, Officer of Fundraising and an Officer of Certifications as determined necessary each year by the nominating committee. An Officers term is one year. There is no limit on number of consecutive terms for any officer.
COMMITTEES
A Nominating Committee will be formed as per By-Law 4.1(e). Other committees may be formed on an 'as needed' basis, i.e. size of Club.
SPONSORS
Sponsors are eligible individuals who meet all requirements, including having been accepted by the DC. Sponsors are the voting members of the Club. The Sponsor Fee will be determined yearly at the Annual Meeting of Sponsors. Sponsors no longer able to participate may resign at any time by submitting a written resignation to the DC which will be filed by the Club Secretary and recorded on the List of Sponsors. Those persons wishing to support the Club will be called “Friends of Bluegrass Pony Club.” They will receive Club updates and invitations for Club functions, but will not be eligible to vote. A minimum donation amount to be considered a “Friend of the Club” will be decided yearly at the Annual Meeting of Sponsors.
DUES
The amount of Club dues for Participating Members will be determined each year and included in the budget proposal that is presented and voted upon by Sponsors at their Annual Meeting. Dues are also paid, per member, to the Region, and to the USPC, at rates set by those entities.
BOARD
All Officers of the Club are considered members of the Board. At Board meetings all members shall have a vote. The Board is responsible for aiding the DC in creation of the budget, drafting policy amendments and making programming suggestions for presentation to the Club Sponsors. Meetings of the Board are distinct from Sponsor Meetings.
MEETINGS
Meetings of Participating Members, mounted and unmounted, are held according to the calendar approved annually by the Club Sponsors. Sponsor Meetings will be scheduled and held in accordance with USPC By-Laws for Registered Clubs. The Annual Meeting of Sponsors will be held at least 2 weeks prior to the Annual Meeting of Regional Council.
RALLY PARTICIPATION
The Club may pay a portion of the entry fee for Rallies or Championships for Competitors who comply with the Member in Good Standing Policy, at the discretion of the DC, in consultation with the Board, and if funds are available.
CERTIFICATIONS
Candidates for National tests normally pay their own fees, but financial assistance may be offered at the discretion of the DC, in consultation with the Board, and if funds are available. Fees for local testing (C2 and below) may be paid by the Club, at the discretion of the DC, in consultation with the board, if funds are available.
MOUNTED AND UNMOUNTED LESSONS
The Club will design a mounted/unmounted program using USPC curriculum.
FUNDS
Funds are disbursed by the Treasurer for expenses previously approved in the Club budget. Additional funds may be disbursed after consultation with the DC up to $250. This will be reported to the Club at the next Sponsor Meeting. Any expenditure of $250 that was not previously approved in the budget must be voted on by Club Sponsors. Club Revenue/Income shall be, but not limited to, Club Dues, Fundraising, and Donations. Club Expenses shall be, but are not limited to, Instruction, Facilities, Rallies, Camp, and Certifications. Club Assets will include, but are not limited to, Club checking account,utility trailer, 2 Rally kits, Dressage Ring, 18 two way radios, 100 pinnies, 2 sets of xc flags and 2 Banners.
REFUNDS AND REIMBURSEMENTS
No refunds of dues or fees paid are given unless extenuating circumstances exist or prior approval has been granted by the DC and sufficient funds exist. Reimbursement requests must be accompanied by a receipt and submitted to the Treasurer within 10 days and are subject to the DC's approval for anything which is not a normal operating expense.
AMENDMENTS
These policies may be amended at any time by a majority vote of a quorum of the current Club’s Sponsors of Record. Amendments shall become effective after they have been adopted by the
Club’s Sponsors of Record and approved by the RS, subject to review by the President of Regional Administration.
Lisa Bechtol, District Commissioner